TSC TPAD portal; Calendar of Activities for week 1&2

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The teachers’ Service Commission (TSC) last month listed 2,349 primary school teachers and an extra 827 high school teachers for failing to work out their Teacher Performance Appraisal and Development program on time.

The teachers, TSCsaid had either had an incomplete TPAD or an awaiting submission or appraisal, or the Tprogramountersigned by the school head. Following the listing, thousands of show cause letters have been issued to teachers over the TPAD offenses.

Teachers, had until 6th April 2021 to ensure they are fully appraised and the rating submitted online. TSC formally closed submission of term 2 TPAD on the 6th of April. But to be safe TSC all teachers must follow and stick to the TPAD schedule of activities to avoid the last-minute hurry.

The TPAD calendar of activities indicates that teachers should Plan meetings in the last week of the school holiday, before school opening involving all staff to set the institutions Tpad Activity calendar.


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Heads of the institution should ensure that all teachers present their professional documents in the first week after reopening for approval. kan institutionsAppraisees and appraisers) should begin undertaking lesson observations, identifying and documenting teacher’s professional gaps From the second week. This is an endless process going through to the tenth week.


Teachers are also required to activate their TPAD account for the third term on time once it is opened for access. Teachers who fail to take part in the appraisal process will not be promoted, the Commission said.

“The implementation of tools, processes, and procedures for performance management are disadvantageous to teachers who are members of the Kenya National Union of Teachers (Knut). This is because they stand no chance of being considered for promotion when their time is due since promotion is linked to performance appraisal,” states TSC.


The commission says that the appraisal system has been in place since 2016 on pilot basis, and working without being challenged by any teachers union.

TSC clarifications on TPAD

1. Performance Contract (PC):

Performance Contract for school heads is available on the TSC website. The heads of an institution are expected to follow the PC calendar of activities. The PC should be downloaded and signed properly as required.


Once this has been fulfilled, heads of an institution are obliged to develop the Operational workplan which can be made on the TPAD online system.

2. Teacher Performance Appraisal and Development (TPAD):

Due to complexities affected by the design of the TPAD online system, it has been concluded that all data, for both Term II and Term III, be done on Term 2 2021.

This suggests that teachers teaching grade 4, class 8 and form 4 can record the data on learners’ progress on the Term Two 2021 portal and not on Term Three 2021 as had earlier been published in the memo.

3. The Heads of institutions are expected to customize the TPAD calendar given in the TPAD online system and share these requirements with the teachers upon school reopening.

4. Lesson Observation: The TPAD online system provides for lesson observation which should be done at least once a term.

5. Missing schools: A list of schools missing from the TPAD system in respective Counties should be submitted to the Commission.

6. Mapping of schools: All teachers should be mapped in their respective schools, zones, sub-counties, and counties respectively. These rights have been assigned to the County Director and the County ICT officers.

7. A list of teachers yet to appear on TPAD online system should be submitted to the Commission with their TSC numbers and workstations. Teachers should also create their TPAD accounts and this will remedy this situation.

8. Schools with no administrators: The County Director should assign rights to teachers to act as deputies and heads of the institution to ensure that the appraisal process is completed at the school level.

9. Cancellation is done when there is inconsistency in the marks allocated and when there is suspicion of collusion between the appraiser and appraisee and is only carried out by the countersigning officer.

There have been cases where the teachers have complained about the cancellation of their appraisals. Therefore, this function should always be done with utmost care and fairness.

10. Reversal: This option has been provided to TSC TPAD system administrators who can reverse a ‘not on duty’ procedure and also the appraisal especially when the teacher has chosen the wrong standards.

  • However, there have been many cases of not on duty which requires the teacher to indicate reasons why they are not on duty such as leaves. It should be emphasized that the not on-duty procedure is not a one-off button and therefore cannot be chosen by mistake. Therefore, teachers should be asked to be keen as they fill in the appraisal.
  •  Also recorded are the cases of teachers who have chosen the SNE standards. Once the case is checked, it is noted that the teachers have already been appraised and even have a TPAD score. Once an appraisal has been rated by the appraiser it cannot be reversed.

The Kenya National Union of Teachers (Knut) alleges that the appraisal tools set by the commission have hugely demoralized teachers, reduced the teacher-children contact time and it is also expensive.

“The appraisal programme is too expensive for teachers, since they spend a lot of time in cyber cafes trying to handle it. In some cases, the programme has pitted teachers against heads of institutions and heads of institutions against the county directors,” Knut argues.

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