How to Apply for a Replacement of KCSE and KCPE Certificates/Certifying Letter and Requirements for Application

Kenya Certificate of secondary Education (KCSE) is issued to form four students after sitting for national examinations.
Once these certificates are lost, one can apply for a confirmation slip from the Kenya National Examinations Council. Remember, you will not be given a certificate but just a slip called a certification letter.

A Certification Letter will indicate that he or she sat the examination in question.

Knec deputy secretary in charge of field administration Mohamud Ibrahim said the changes were made this year to avoid incidents of people using fake certificates in the country.

 

“Those requiring new certificates can apply, and must be issued with a notification confirming they sat the examination. Please note that confirmation of certificate costs Sh2,320,” reads the statement.

Knec deputy secretary in charge of field administration Mohamud Ibrahim said the changes were made this year adding that remarking of candidates’ answer scripts after the release of results had also been stopped.

To obtain the certification letter from KNEC;

  • Applicants are required to fill the KNEC Certificate Replacement Form when requesting for certificate replacement
  • The form can be obtained from the KNEC Archives and Records Offices or downloaded from KNEC website: KNEC Online
  • Carefully fill in the details required and attach the relevant documents to accompany the form

The following documents should be presented together with the application:

  1. Copy of the certificate [s] or result slips[s]. Mandatory
  2. Letter of recommendation from head teacher of the school attended or from CEO( County Education Officer)/SCEO ( Sub-County Education Officer) for private candidates or for those their schools have been closed down addressed to KNEC; [Original Mandatory]
  3. Sworn legal affidavit on identity of applicant; [Original Mandatory]
  4. Letter of recommendation from employer to KNEC; [Original Mandatory]
  5. Police Abstract indicating of loss of certificate; Report should be done at the point of loss. [Original mandatory]
  6. Copy of Identification Card [ID]/Passport or Birth Certificate for those under 18 years.The name on Birth Certificate/ID Must tally with those used during Examination.Those who have changed their names legally must attach the legal documents they used to change their name. E.g. marriage certificate for women or the copy of Gazette the changed name appears. [Mandatory]. hiApplication with differing Examination details will not be processed.
  7. KNEC bank deposit slip; Original Mandatory
  • The fees required for Replacement Certificate is KES 5,000/= + 16% VAT KE 800/- a total of 5,800 per certificate. The fees should be paid at KNEC collection accounts in any branch of the following banks:
  1. Equity Bank
  2. Co-operative Bank of Kenya
  3. National Bank of Kenya
  4. Kenya Commercial Bank[KNEC deposit bank slips are available in these banks]
  • The duly filled submitted form should be submitted to the
Council Secretary/Chief Executive
Kenya National Examinations Council
P.O Box 73598 – 00200,
City Square,
Nairobi.
  • The certificates are usually ready for collection after duration of sixty working days from the KNEC offices.
  • The replacement certificate should be collected in person by the owner by presentation of original passport/ID. Minors are to be accompanied by one of the parents with original ID.
  • Certificates that will not have been collected within 2 years from date of application will be disposed off without further communication and No refund.

Read also: why Knec stopped issuing the KCSE and KCPE certificates

Information which might help:

 

The Kenya National Examinations Council [KNEC] started implementing policy in replacement of certificates for the affected candidates who sat for KNEC examinations from year 1981 on 2nd March 2009, it should be noted that Replacement for certificate is issued once only.

Certificate use:

The certificates are used when applying for admission to higher levels of education i.e. tertiary levels

The certificates are required when applying for job placements

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