How to apply and replace lost KCSE and KCPE Certificates, the documents required and the fees payable Also, download the pdf application form for free

Replacing the KCSE and KCSE Certificates:

The Kenya National Examinations Council [KNEC] started implementing policy in replacement of certificates for the affected candidates who sat for KNEC examinations from year 1981 on 2nd March 2009, it should be noted that Replacement for certificate is issued once only. The following are the procedures of replacing your lost/damaged KCPE/ KCSE certificates .

The Kenya National Examinations Council (KNEC) has temporarily stopped the replacement of lost, defaced and burnt certificates.for a while now.

Knec in a statement said the services have been stopped to address challenges facing the system that is offering the service.

Those however requiring replacement would instead be given a notification sheet indicating he or she sat the examination in question.

“Those requiring new certificates can apply, and must be issued with a notification confirming they sat the examination. Please note that confirmation of certificate costs Sh2,320,” reads the statement.

Knec deputy secretary in charge of field administration Mohamud Ibrahim said the changes were made this year adding that remarking of candidates’ answer scripts after the release of results had also been stopped.

Speaking during the end of the 20th Annual Private Schools Directors conference in Mombasa, Mr Ibrahim said some of the challenges the council faces are submission of inaccurate registration data, registration of candidates after the expiry of the given period, failure to upload and submit candidates’ photos and some examination centres without valid registration certificates.

“Vetting of officers engaged in supervision, invigilation and marking of national examinations by the Teachers Service Commission, return of extra question papers and related materials to Knec after the administration of tests were also done,” he said as quoted by the Daily Nation.

• Applicants are required to fill the KNEC Certificate Replacement Form when requesting for certificate replacement
• The form can be obtained from the KNEC Archives and Records Offices or downloaded from KNEC website: KNEC Online
• Carefully fill in the details required and attach the relevant documents to accompany the form

The following documents should be presented together with the application:

1. Copy of the certificate [s] or result slips[s]. Mandatory
2. Letter of recommendation from head teacher of the school attended or from CEO( County Education Officer)/SCEO ( Sub-County Education Officer) for private candidates or for those their schools have been closed down addressed to KNEC; [Original Mandatory]
3. Sworn legal affidavit on identity of applicant; [Original Mandatory]
4. Letter of recommendation from employer to KNEC; [Original Mandatory]
5. Police Abstract indicating of loss of certificate; Report should be done at the point of loss. [Original mandatory]
6. Copy of Identification Card [ID]/Passport or Birth Certificate for those under 18 years.The name on Birth Certificate/ID Must tally with those used during Examination.Those who have changed their names legally must attach the legal documents they used to change their name. E.g. marriage certificate for women or the copy of Gazette the changed name appears. [Mandatory]. hiApplication with differing Examination details will not be processed.
7. KNEC bank deposit slip; Original Mandatory

• The fees required for Replacement Certificate is KES 5,000/= + 16% VAT KE 800/- a total of 5,800 per certificate. The fees should be paid at KNEC collection accounts in any branch of the following banks:

1. Equity Bank
2. Co-operative Bank of Kenya
3. National Bank of Kenya
4. Kenya Commercial Bank[KNEC deposit bank slips are available in these banks]

• The duly filled submitted form should be submitted to the

Council Secretary/Chief Executive

Kenya National Examinations Council

P.O Box 73598 – 00200,

City Square,

Nairobi.

• The certificates are usually ready for collection after duration of sixty working days from the KNEC offices.
• The replacement certificate should be collected in person by the owner by presentation of original passport/ID. Minors are to be accompanied by one of the parents with original ID.
• Certificates that will not have been collected within 2 years from date of application will be disposed off without further communication and No refund.

Read also: why Knec stopped issuing the KCSE and KCPE certificates